In 170 countries, we organize items, assets, properties & collections!
The #1 app of its kind. We’ve been helping people manage the details of everything they own for over a decade. Get better organized. Try us for free.
Home, Property & Collections
Manage Item Locations
Invite other People to view all or part of your account.
Create a URL to items, properties or collections you want to share or sell.
Custom fields, categories, QR Codes… and more.
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Perfect - Best app I tried and I looked at 15 or so. This is really a beautiful app, super easy to use.
Google Play - J. Harrison
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My brain practically exploded with the possibilities of this app... This is amazing, keep up the good work.
Apple User - Danielle L.
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What I would like to say I think that I should not, so let me just say that this app is ____ing Amazing.
Google Play: S. Church
We track everything about anything! Locations, items, people, receipts, warranties and more...
How-To Video
Watch our How-To Video to see why people love Itemtopia. A shorter version for new users is here showing how to get started.
Create/Manage Properties
Add a property, rental building, office, job-site, warehouse or anything else. Then add some items to it. Or, link items to people or add them to a collection of items.
Property contents, overview and activity: As you add contents, create notes, add media and maybe even receipts, a history of everything is here when you need it.
Move items between locations with one tap. And, we also have an audit trail too.
Private Location Sharing: Invite people to see one or more locations and the contents within them. You can also give permissions for View only, Editing or adding content.
Create a Public Link to a Location: Share a property or collection of items with anyone. You can choose what people see and share the URL right to the property.
Selling Items, Moving or Estate Management: Create a Location and link certain items to it. Then share it privately, or make it viewable so people know what’s in that Location.
Locations and Buildings can also have Building Maintenance Records, Reminders, To-Do’s, Receipts, Photos, Notes and more.
Items & Assets
Adding/Managing
500+ Million items: Scan any UPC/EAN Code to add items. We automatically find and add all of the details of the item; even photos. This is the fastest way to add items.
Share a Collection of items: Add the items you want into a Location, then share it with anyone, or to Reddit or a Forum. People can like or comment on your things.
Add items Quickly: You can also add items by snapping photos and add more details later. We categorize items to ensure you collect the correct information desired for each category. You can create your own categories to track specific fields too.
Item QR Codes & Bar Codes: Every thing in itemtopia gets a QR Code and optionally a Bar Code.
We also manage Maintenance Reminders, Recalls, To-Do’s and more.
Link Items to a Location or several Item Collection groups: This allows the ultimate in flexibility as you can link items to a location and unlink them when they return.
Track Services for Properties, Items & People
Why are Services within Itemtopia?
Every home, office or person has Services. So does a vehicle. Itemtopia makes it easy to manage everything about them. We keep records of the documentation as well as the costs and details for each service you have. You can link Services to multiple buildings, items or people and track expenses for taxes. An example is tracking insurance for a work vehicle or rental.
Add utilities, insurance, cleaning services, and internet plans and easily link them to their appropriate location, items, or people/pets. This is ideal for job sites, rental properties or multi-location offices.
You can create Groups for Services, which allows you to manage multiple properties knowing which services are for which properties - and share certain services across multiple buildings too.
Storage & Box Management
Self Storage Locations
What’s in Storage?
Create a Location, and link everything you move into storage to that storage warehouse. That’s it. When you take it out, just link the item to the Person or Place it’s going to.
Storage Info & Reminders
We can save where you hid the key, the combination, or remind you about things that require attention while in storage, or to pay your next bill!
Box & Item QR Codes
Everything automatically gets a QR Code you can print. Rather than opening every box, just scan the code with your camera and see what’s in it! Print huge QR Codes and do it from 20ft away!
People, Family, Staff, Renters, Pets, etc.
Link Items to People: Just add People. It’s that easy.
Invite People to your Account: Go to the People module within Itemtopia and add them to your account. Then, tap the Key icon and create a login and password for them. You can then select what they can see or do. Invite people to a single Location or Collection of Items.
Renters: Group Renters into the Buildings/Apts. they are in, and set monthly reminders for when their payment is due. Link all the items you own to their respective apartments and keep a service history if each item. You can even get reminded when the rental payment is due and confirm payment.
Overview: Each person you add allows you to attach the items they own or have in their possession. Add notes, keep health or personal info, track their training or achievement info, add documents, and create appointment reminders. You can even link services and receipts to people and view expense reports for any date range or expense type.
Our Features
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Customize
Create unlimited item categories and fields, to create an app that works best for your exact needs. No other app is as easy or as flexible.
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Organize
Add your items or inventory to a location, collection or person. Or link them later so they become visually connected. This makes it easy to see where things are.
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Add Information
Notes allow you to remember anything by adding text, photos, PDFs or links to videos. You can also save manuals, tutorials or safety information.
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Warranties
Attach warranties to your items, include PDFs of their documentation, and receive automatic notification before each warranty expires.
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Receipts or Expenses
Snap a photo, upload a PDF, or manually enter detailed information. They can be categorized, summarized, and tracked for taxes.
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Reports & Data Export
Reports can be run on items, their details, as well as your expenses and receipts. They can also be exported to CSV, or PDF to share with other people.
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Multi-Device & Off-Line
Wherever you are, Itemtopia works. It also syncs new information with all devices in 10 seconds or less, or as soon as you are back on-line.
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Privacy & Encrypted Backup
Free encrypted backup and syncing to devices and banking-level encryption for data transfers. And, no data is ever shared with any third party - Ever!
Join Itemtopia Premium
Unlock powerful features, more than 20 trial items and much more. Just tap Premium to view all the features.
Itemtopia Pricing - Refer to the Menu in Itemtopia as this changes based on currency changes on the app stores.
Tap Join Itemtopia Premium within the Menu to view the pricing and options available for your country. Data limit increases from 500MB to 2GB. Currency changes impact Google and Apple default monthly & annual pricing.
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Itemtopia’s AI helps you with anything. Just ask it a question. You can even save great answers or help right to your Items or anywhere else you like for future reference.
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Premium removes all limits on the amount of items you can add, so big or small, everything you own or manage can be added to the app.
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Create your own unique fields and custom Item Categories, including selectable data to ensure the right information is captured for any item.
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Unlock all of the reports Itemtopia has to offer, including Item and Space Details, and Expenses. You can then print these reports as a PDF, or export them as a CSV so they can be opened in Excel.
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Create unlimited spaces and share them to as many people as you like, so others can view, edit, or fully collaborate with you.
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This feature allows you to invite other people to become part of your entire account, rather than just sharing a Space of Items with them.
About Us
Our experience comes from creating complex asset-tracking applications for thousands of firms across the globe - for over 20 years!
We believe in ‘keeping it simple, but flexible’.
Since our very first version, people continuously tell us ‘It’s perfect!’, yet we still feel like we’re just getting started and our teams add new capabilities all the time.
Itemtopia is used in over 170 countries and is available in 11 languages. We invite you to visit our Instagram page to see some of the ways Itemtopia can help you be better organized.
