The Ultimate Visual Inventory Solution
Itemtopia is the #1 app for tracking and organizing items across homes and businesses. Trusted in 100+ countries and available in 11 languages.
Backup with encrypted cloud storage and off-line functionality
Item, Asset and Inventory capabilities easy for Home or Business
Item grouping and linking to people or places
Invite others to view content or join your account
Web Views for showcasing or sell selected items on the web
Customize fields, print QR codes and visually manage everything
Try us for free on iOS, Macs, Android and Windows (using Bluestacks).
New Business Pro App coming soon. Low/High Stock Alerts, Status Boards, Delivery Scheduling and more. Sign up for a free trial here.
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Perfect - Best app I tried and I looked at 15 or so. This is really a beautiful app, super easy to use.
Google Play - J. Harrison
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My brain practically exploded with the possibilities of this app... This is amazing, keep up the good work.
Apple User - Danielle L.
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What I would like to say I think that I should not, so let me just say that this app is ____ing Amazing.
Google Play: S. Church
Easily manage items, properties, assets, warranties, receipts and essential documents in one intuitive, secure hub.
See us in Action
Tap the video to see what we can do for you, and why people love Itemtopia.
A super-short video is here.
Complete Item Details
Fast, Flexible, Powerful
Add any kind of item with as much –or as little– detail as you want:
Multiple photos, documents, or warranty PDFs
Notes, links, service history, and manuals
Receipt uploads with tax and reimbursement tags
Warranty expiration reminders and purchase tracking
QR codes for scanning, sharing, or printing
Link items to Locations, Projects, Groups, or People
You can also search by keyword, filter by category, or view by location or person.
Try us for free on iOS, Macs, Android and Windows (using Bluestack).
Our Locations are more than just a Folder. It’s everything.
Manage a warehouse, homes, rooms, rentals, or workspaces.
Itemtopia’s Locations provide you what items are there, oversight, reminders or location history.
Complete Details & History: As you add notes, receipts, and media, a full timeline is preserved.
Move Items between locations with a single tap.
Homes, Clients, Moves, Sales, or Estates Items
Keep Records Organized: Store maintenance reminders, to-dos, notes, receipts, and more—so nothing slips through the cracks.
Storage Management
Perfect for Storage Locations
What’s in Storage?
Create a Location, and link everything you move into storage to that storage warehouse. That’s it. When you take it out, just link the item to the Person or Place it’s going to.
Storage Info & Reminders
We can save where you hid the key, the combination, or remind you about things that require attention while in storage, or to pay your next bill!
Box & Item QR Codes
Every box or item in storage automatically gets a QR Code you can print. Rather than opening every box, just scan the code with your camera and see what’s in it! Print huge QR Codes and do it from 20ft away!
Link Items to People, Family, Staff, Renters…
Assign items to people to know who has what items.
Track who owns certain items that may be at a Location.
Invite People to your Account: Go to the People module within Itemtopia and add them to your account. Then, tap the Key icon and create a login and password for them. You can then select what they can see or do. Invite people to a single Location or Collection of Items.
Easily transfer items between people.
Track All Services and Expenses for Properties, Items & People
Yes we track Services too! And, here’s why!
Insurance Policies and Coverage
Add your policy as a service and link the covered items directly to it.
Homes, Offices, Vehicles, and More
Every home, office, and vehicle requires services to manage. Store contracts, costs, and detailed information for each service you use. Link services to multiple buildings, items, or people for tax purposes. For example, monitor insurance for a work vehicle or rental property.
Organize Utilities, Insurance, and More
Add services like utilities, cleaning, internet plans, or insurance, and link them to the appropriate location, items, or people (even pets). This feature is ideal for job sites, rental properties, or managing multiple locations.
Create and Share Service Groups
Group services for multiple properties to see exactly which services belong to each location. Share services across several buildings to streamline management and reduce effort.
Our Features
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Customize
Create unlimited item categories and fields, to create an app that works best for your exact needs. No other app is as easy or as flexible.
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Organize
Add your items or inventory to a location, collection or person. Or link them later so they become visually connected. This makes it easy to see where things are.
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Add Information
Notes allow you to remember anything by adding text, photos, PDFs or links to videos. You can also save manuals, tutorials or safety information.
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Warranties
Attach warranties to your items, include PDFs of their documentation, and receive automatic notification before each warranty expires.
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Receipts or Expenses
Snap a photo, upload a PDF, or manually enter detailed information. They can be categorized, summarized, and tracked for taxes.
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Reports & Data Export
Reports can be run on items, their details, as well as your expenses and receipts. They can also be exported to CSV, or PDF to share with other people.
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Multi-Device & Off-Line
Wherever you are, Itemtopia works. It also syncs new information with all devices in 10 seconds or less, or as soon as you are back on-line.
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Privacy & Encrypted Backup
Free encrypted backup and syncing to devices and banking-level encryption for data transfers. And, no data is ever shared with any third party - Ever!
Join Itemtopia Premium
Unlock powerful features, add more than 20 trial items and much more. Just tap Premium to view all the features - then Join us!
Itemtopia Pricing - Refer to the Menu in Itemtopia as this changes based on currency changes on the app stores.
Tap Join Itemtopia Premium within the Menu to view the pricing and options available for your country. Data limit increases from 500MB to 2GB. Currency changes impact Google and Apple default monthly & annual pricing.
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Itemtopia’s AI helps you with anything. Just ask it a question. You can even save great answers or help right to your Items or anywhere else you like for future reference.
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Premium removes all limits on the amount of items you can add, so big or small, everything you own or manage can be added to the app.
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Create your own unique fields and custom Item Categories, including selectable data to ensure the right information is captured for any item.
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Unlock all of the reports Itemtopia has to offer, including Item and Space Details, and Expenses. You can then print these reports as a PDF, or export them as a CSV so they can be opened in Excel.
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Create unlimited spaces and share them to as many people as you like, so others can view, edit, or fully collaborate with you.
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This feature allows you to invite other people to become part of your entire account, rather than just sharing a Space of Items with them.
About Us
Our experience comes from creating complex asset-tracking applications for thousands of firms across the globe - for over 20 years!
We believe in ‘keeping it simple, but flexible’.
Since our very first version, people continuously tell us ‘It’s perfect!’, yet we still feel like we’re just getting started and our teams add new capabilities all the time.
Itemtopia is used in over 170 countries and is available in 11 languages. We invite you to visit our Instagram page to see some of the ways Itemtopia can help you be better organized.
* Macs require M-class processors
* Windows PCs require Bluestacks for Android emulation.
Try us for free!